Do We Need to Update I-9 Forms When Supporting Documentation Expires?
December 5, 2023
December 5, 2023
You would only update a Form I-9 if the expired document pertains to a limited period of employment authorization. You should never reverify U.S. citizens and, in most cases, lawful permanent residents (Green Card holders). However, if a lawful permanent resident presents their employer with temporary evidence of lawful permanent resident status for Section 2 (instead of an unexpired permanent resident card), then re-verification may be necessary.
We recommend that you set up a tracking system for the I-9s that will require re-verification. Consider setting a calendar reminder for 90 days before the expiration of the document or the expiration date listed by the employee in Section 1 of the I-9, whichever is sooner. Then provide the employee written notice of the need to reverify, the deadline to do so, and the I-9 list of acceptable documents they may use for reference.
Once the employee has presented acceptable documents, you should review and complete the re-verification section of the Form I-9 (this is Section 3 of the Form I-9 version dated 10/21/19 and Supplement B of the Form I-9 version dated 8/1/23). If the Form I-9 version that the employee originally completed is no longer valid, complete Supplement B of the Form I-9 version dated 8/1/23 to reverify the employee. To do this, an employer should:
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